Personal Assistant at Vodafone
Table of Contents
At Vodafone, people are our priority. We are proud to be recognized as South Africa’s #1 Top Employer for 2025, as certified by the Top Employer Institute.
Role Overview:
We are seeking a Personal Assistant to provide business administration and project support to the Chief Officer: Legal, Risk & Compliance (LRC). This role serves as the central coordination point for all administrative functions related to the office of the Chief Officer LRC.
Key Responsibilities:
1. Executive Administrative Support
• Email Management: Efficiently handle, prioritize, and respond to emails in real time.
• Communication Handling: Manage incoming messages, screen calls, and facilitate professional correspondence.
• Guest & Meeting Coordination: Welcome guests, schedule appointments, and arrange conferences.
• Calendar Oversight: Organize and manage the Chief Officer’s calendar, ensuring seamless scheduling of key engagements.
• Document Review & Preparation: Proofread and edit official documents before submission.
• Meeting Preparation: Ensure the Chief Officer is well-prepared for all meetings.
• File & Data Management: Maintain organized digital and physical records.
• Minutes & Documentation: Accurately capture meeting minutes and consolidate reports for Board and Audit Committees.
• Cross-Departmental Reporting: Coordinate and compile reports requiring input from multiple departments.
2. Financial & Budgetary Support
• Budget Administration: Assist with OPEX and CAPEX budget management for the department.
• Expense Management: Verify and process invoices, receipts, and payment documentation.
• Reconciliations: Ensure financial records are reconciled against supporting documents.
• Expense Reporting: Process reimbursement claims and oversee budget transfers.
3. Travel Coordination
• Travel Arrangements: Oversee all travel logistics for local and international trips.
• Itinerary Planning: Develop detailed travel itineraries.
• Visa & Accommodation Management: Handle visa applications, hotel bookings, flight reservations, transport, and Forex arrangements.
4. Event & Function Coordination
• Event Planning: Organize and manage functions hosted by the Chief Officer LRC’s office.
• Logistics & Coordination: Oversee venue selection, speaker confirmations, and delegate attendance.
• Agenda & Presentation Preparation: Curate event programs and presentations.
• Corporate Gifting: Source promotional materials and branded gifts.
Ideal Candidate Profile
Minimum Qualifications:
• Matric Certificate (Compulsory)
• Secretarial Certificate/Diploma (Required)
• Legal Certification (Advantageous)
Experience Requirements:
• 3–5 years of secretarial experience, including:
• At least 1 year supporting a Chief Officer or equivalent in a publicly listed company.
• 1 year of experience in a relevant business environment.
• Project management experience is a plus.
• Legal PA support background is beneficial.
Key Competencies & Skills:
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Project).
• Strong understanding of office administration and management.
• Knowledge of IT/Telecommunications industry (advantageous).
• Financial administration experience with exposure to SAP EVO (preferred).
• Exceptional organizational, administrative, and communication skills.
• Detail-oriented with the ability to handle confidential information with discretion.
• Ability to multitask and meet tight deadlines under pressure.
• Self-motivated, proactive, and results-driven.
• Strong problem-solving skills with a forward-thinking mindset.
Why Join Us?
We offer competitive compensation and an array of benefits, including:
• Performance-based incentives
• Retirement plans, medical aid, and risk benefits
• Cell phone, data perks, and discounts on fibre connectivity
• Exclusive staff discounts in collaboration with top brands
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Application Details:
• Closing Date: 09 April 2025
• Location: Midrand, Vodacom Campus
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