Job Posting: Bidvest International Logistics is Hiring – Administration Clerk (Rosslyn, Pretoria)

Are you an experienced administrator with sharp attention to detail and a passion for logistics? Do you enjoy working in a fast-paced warehousing environment where accuracy, structure, and performance are critical to client success? If this sounds like you, then Bidvest International Logistics (BIL) invites you to apply for the position of Administration Clerk at their Rosslyn Automotive facility in Pretoria.

Bidvest International Logistics is one of South Africa’s leading logistics and supply chain service providers. With a national footprint, BIL offers comprehensive end-to-end warehousing, freight, and supply chain solutions to clients in various sectors. This is your opportunity to join a stable, growing organization that values people, processes, and precision.

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Position Overview

Job Posting

• Job Title: Administration Clerk

• Location: Rosslyn, Pretoria, Gauteng

• Office / Facility: Rosslyn Automotive

• Department: Warehousing

• Reporting To: Supervisor

• Type: Permanent

• Reference Number: BIL250630-4

• Closing Date: 10 July 2025

This role is central to the smooth flow of information between warehouse operations and client requirements. Your core responsibilities will revolve around data entry, container tracking, dispatch, reporting, and handling administrative communications—ensuring that every movement is recorded accurately and in compliance with internal SOPs and client expectations.

Key Purpose of the Role

Job Posting

The successful candidate will manage all administrative activities relating to:
• Container movements

• Receiving and dispatching

• Inventory management

• Customer and management communication

You will be expected to perform these duties in accordance with Bidvest IL’s Standard Operating Procedures (QWI), while ensuring that all performance KPIs are met with precision and timeliness.

Minimum Qualifications

Job Posting

• Grade 12 / Senior Certificate

• Computer Literacy: Proficient in MS Office applications including Outlook, Word, and Excel

Required Experience

Job Posting

• Minimum 2 years’ experience in data capturing

• At least 2 years of experience working with Warehouse Management Systems (WMS) or equivalent inventory management software

• Experience in administrative tasks such as processing, filing, emailing, and telephonic communication within a logistics or warehousing environment

Key Responsibilities

Job Posting

General Administration
• Provide clerical and administrative support such as mailing, faxing, scanning, copying, and filing

• Maintain both electronic and hard copy filing systems

• Perform high-volume and accurate data entry

• Respond to customer inquiries via telephone and email

Operational Execution
• Process inventory-related documentation and support daily activities including:

• Robbing & Repack

• Devanning

• Receipts & Dispatching

• Stock Management

• Creating items in WMS

• Participate in weekly and monthly stock takes

Stakeholder Liaison
• Maintain effective communication with internal stakeholders (intermodal teams) and external clients (logistics coordinators)

• Ensure all client expectations are met and exceeded where possible

Reporting
• Prepare daily, weekly, and monthly operational reports such as:

• Live client call-off dashboards

• Container inventory count reports

• Yard verification reports

• Monthly stats reports

• Maintain full compliance with management reporting schedules and formats

Skills and Competencies

Job Posting

Knowledge
• Understanding of warehousing and administrative operations

• Familiarity with standard logistics and inventory procedures

Skills
• High attention to detail

• Proficient computer literacy, especially Excel and Outlook

• Strong data analysis and multi-tasking ability

• Excellent customer service orientation

• Confident communication skills—both verbal and written

Why Join Bidvest International Logistics?

Job Posting

• Be part of a respected and nationally recognized logistics company

• Gain exposure to high-level warehousing and logistics operations

• Work in a stable, permanent position with long-term growth potential

• Engage in a professional environment with structured SOPs and KPIs

• Contribute to a results-driven team that values integrity and accountability

Application Process

To apply for the Administration Clerk position at Bidvest International Logistics:
• Visit the Bidvest Careers Portal:

• Go to the official careers page via the link provided in the original listing or search “BIL Careers” on Google

• Search for the job reference:

• Use Reference Number: BIL250630-4

• Or filter by location: Rosslyn / Pretoria and department: Warehousing

• Submit your application online:

• Complete the digital application form

• Attach your updated CV, certified copy of your ID, and Matric certificate

• Ensure all information is accurate before final submission

• Deadline:

• Applications close on 10 July 2025 at 23:59

• Late or incomplete submissions will not be considered

Final Notes

Only shortlisted candidates will be contacted. If you have not received feedback within 30 days of the closing date, kindly consider your application unsuccessful. Bidvest International Logistics reserves the right not to make an appointment.
This opportunity is ideal for an individual looking to build a meaningful career in logistics administration, within a structured and performance-focused environment.

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