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NIVA Health Administrative Assistant Vacancy Remote South Africa Applications Open
The NIVA Health Administrative Assistant Vacancy Remote South Africa is open to applicants in South Africa for a full-time remote position supporting the company’s Director of Nursing and Wound Care team. The role pays $1,300 per month and requires the successful candidate to work according to the US East Coast timezone, with applicants ideally having at least two years of administrative, executive support, healthcare operations or similar experience.
Key Points & Vacancy Summary
- Employer: NIVA Health (NIVA Wound Care)
- Position: Administrative Assistant – Clinical Operations
- Work Location & Hours: Fully Remote (South Africa) | Full-time | US Timezone (East Coast)
- Remuneration: $1,300 per month
- Minimum Qualifications & Experience:
- 2+ years of administrative, executive support, or medical office experience
- Strong skills in managing calendars, employee timecards, mileage reports, and onboarding/offboarding logistics
- Healthcare or clinical operations background is preferred
- Application Method: Online via the official NIVA Health job portal.
NIVA Health Hiring a Remote Administrative Assistant
NIVA Health is looking for a highly organised and detail-oriented Administrative Assistant to support its Director of Nursing (DON) and Wound Care team.
The position is designed for someone who can keep people, schedules and administrative processes organised while working across several priorities.
The successful candidate will provide day-to-day administrative and operational support to the Director of Nursing and help coordinate activities involving clinical staff and supporting departments.
The job is listed as full-time and remote, with the location specified as South Africa.
What Does the Administrative Assistant Job Involve?
The role goes beyond basic administrative tasks.
The successful candidate will help the Director of Nursing manage calendars, meetings, appointments, deadlines and priorities.
They will also assist with preparing for meetings, recording notes, tracking follow-up actions and making sure outstanding tasks are completed.
A major part of the position involves anticipating what needs attention rather than simply waiting for tasks to be assigned.
Supporting the Director of Nursing
The Administrative Assistant will serve as an important administrative resource for the Director of Nursing.
This includes organising reports, correspondence and other information needed by the DON.
The successful candidate will also monitor upcoming deadlines and unresolved matters that require follow-up.
They will coordinate communication and meetings between the Director of Nursing, healthcare providers, nurses, Case Management and other departments.
Time and Attendance Administration
The position also includes supporting employee time and attendance administration.
The Administrative Assistant will help review employee timecards for completeness and accuracy.
They will monitor records for missing punches, discrepancies and other issues that require follow-up from employees or managers.
The role also involves supporting timely payroll-related approvals and corrections.
Mileage Records and Payroll Support
The successful candidate will review and track employee mileage submissions in accordance with company procedures.
They will maintain organised records and follow up on outstanding timekeeping, attendance and mileage issues.
Where discrepancies or concerns arise, the Administrative Assistant may need to escalate them to the Director of Nursing, Payroll or Human Resources.
Patient and Provider Scheduling
Scheduling is another important part of the role.
The Administrative Assistant will help coordinate patient and provider schedules while identifying potential conflicts, coverage requirements and changes.
They will work with Case Management and clinical leadership to support continuity of patient care.
Accurate calendars and scheduling information must also be maintained, with changes communicated promptly to the relevant team members.
Communication and Follow-Up
The role requires strong communication skills because the successful candidate will help distribute operational messages, reminders, deadlines and process updates.
They will also track outstanding requests and follow up with the relevant employees or departments.
The Administrative Assistant will effectively serve as a coordination point between clinical leadership and supporting departments.
Employee Onboarding and Offboarding
The position also includes administrative support for new employees joining the Wound Care team.
The successful candidate will assist with scheduling orientation, training, introductions and other onboarding activities.
They will also coordinate equipment and asset requests and maintain onboarding checklists.
When an employee leaves, the Administrative Assistant will help coordinate offboarding activities, including the return of company equipment and other assets.
Working With HR and Other Departments
The role involves collaboration with several parts of the organisation.
The Administrative Assistant may work with HR, IT/BII, Clinical Operations and other departments to ensure that employee transitions are properly organised.
This can include coordinating asset recovery, shipping arrangements and confirmation that company property has been returned.
Who Can Apply?
NIVA Health says the ideal candidate should have at least two years of administrative, executive support, healthcare operations, medical office or similar experience, although the listing describes this experience as preferred.
Experience supporting a manager, director or senior leader is strongly preferred.
Healthcare or clinical operations experience is an advantage.
Applicants should also have strong organisational and time-management skills and demonstrate excellent attention to detail.
Skills NIVA Health Is Looking For
The position requires someone who can manage multiple priorities and deadlines at the same time.
Strong written and verbal communication skills are important because the role involves working with leadership, healthcare staff and supporting departments.
Applicants should also be comfortable working with:
- Calendars
- Spreadsheets
- Electronic timekeeping systems
- Other workplace technology
The ability to work independently while maintaining clear communication with leadership and team members is also important.
Confidential Information and Remote Work
Because the position involves employee and patient-related information, the successful candidate must be able to handle confidential information appropriately.
NIVA Health is also looking for someone who can remain organised in a fast-paced environment where priorities can change according to patient and operational needs.
Although the position is remote, applicants should be prepared to maintain consistent communication with the wider team.
What Does Success Look Like?
NIVA Health says success in the position means becoming a trusted administrative partner to the Director of Nursing.
This includes ensuring that priorities remain organised, timecards and mileage are reviewed on time, schedules are coordinated and important follow-up actions do not get lost.
The successful candidate will also help employees receive important information, ensure new team members have an organised onboarding process and assist with the recovery of company assets when employees leave.
This allows the Director of Nursing to spend more time focusing on clinical leadership, employees and patient care.
NIVA Health’s Workplace Values
NIVA Health says its approach to work is guided by its TROOP Core Values.
These include Teamwork, Resilience, Open-Mindedness, Ownership and Positivity.
The company says it values people who support the wider team, adapt when priorities change, take responsibility and look for solutions to problems.
Salary for the Remote Administrative Assistant
The advertised pay is:
$1,300 per month
The vacancy lists the position as full-time.
Applicants should note that the advertised amount is stated in US dollars. The equivalent amount in South African rand can change depending on the exchange rate and payment arrangements.
Working Hours
Although the position is remote from South Africa, the work schedule follows the US East Coast timezone.
Applicants should therefore make sure they are comfortable working hours that align with the company’s US-based schedule.
This is an important consideration for South African applicants before applying.
How to Apply for the NIVA Health Administrative Assistant Vacancy
Applicants interested in the NIVA Health Administrative Assistant Vacancy Remote South Africa should apply through the official recruitment channel provided by NIVA Health.
Candidates should make sure their application highlights relevant administrative experience, particularly experience supporting managers, directors or healthcare operations.
Experience with calendars, scheduling, employee records, spreadsheets, timekeeping systems and confidential information may also be relevant to the position.
Official application: Use the “Click here to apply” option on the NIVA Health vacancy.
Closing Date
A closing date was not provided in the vacancy information supplied for this article.
Applicants should therefore check the official NIVA Health recruitment listing for the current application status and any deadline before applying.
Because remote vacancies can attract applicants from a wide pool, interested candidates may want to apply as soon as possible rather than waiting for a closing date to be announced.
Frequently Asked Questions
Is the NIVA Health Administrative Assistant job remote?
Yes. The position is advertised as a remote opportunity for applicants in South Africa.
How much does the job pay?
The advertised pay is $1,300 per month.
Is the position full-time?
Yes. The job is listed as full-time.
What timezone will the employee work?
The work schedule follows the US East Coast timezone.
How much experience is required?
NIVA Health prefers candidates with two or more years of administrative, executive support, healthcare operations, medical office or similar experience.
Is healthcare experience required?
Healthcare or clinical operations experience is listed as a plus rather than the only type of relevant experience.
What will the Administrative Assistant do?
The role includes supporting the Director of Nursing, managing calendars, coordinating schedules, reviewing timecards and mileage, assisting with onboarding and offboarding, tracking action items and supporting communication between departments.
Will the employee work with confidential information?
Yes. The role involves employee and patient-related information, so discretion and appropriate handling of confidential information are required.
Is the job based in South Africa?
The vacancy lists South Africa as the location while describing the position as remote.
What is the closing date?
No closing date was provided in the vacancy information supplied for this article. Applicants should check the official listing for the latest information.
Final Reminder for Applicants
The NIVA Health Administrative Assistant Vacancy Remote South Africa offers a full-time remote opportunity for an organised administrative professional who can support a Director of Nursing and a wider clinical team.
The role pays $1,300 per month and follows the US East Coast timezone. Applicants with administrative, executive support, healthcare operations or similar experience may be considered, with two or more years of experience preferred.
Candidates should carefully consider the working hours and ensure they can work according to the required US timezone before applying.
Disclaimer
Dailyspark.co.za is not the employer or recruiter for this position and does not offer the advertised job. We share employment information to help job seekers find opportunities and direct applicants to the official hiring organisation or application channel. Applicants should verify all requirements, pay, working arrangements and application instructions with NIVA Health before applying.
Editorial Integrity
This article was compiled and edited from the advertised NIVA Health Administrative Assistant vacancy information. Dailyspark.co.za aims to present employment information accurately and transparently, but vacancy details can change. Readers should always confirm the latest information on the official recruitment platform before submitting an application.