RCL FOODS:ADMIN CLERK | Pretoria West, Gauteng
Table of Contents
DETAILS
Closing Date
2024/08/16
Reference Number
RCL240812-2
Company
RCL Foods
Job Title
Logistics Admin Clerk
Functions
Finance
Job Type Classification
Permanent
Location – Town / City
Pretoria West
Location – Province
Gauteng
Location – Country
South Africa
Job Description
RCL FOODS is seeking a Logistics Admin Clerk to join our RCL FOODS Division. The role will be based in Pretoria West and report to the Admin Controller. RCL FOODS is looking for an individual with a take-charge attitude, has decision making abilities, has strong compliance and work ethic.
To contribute to the organization’s operation by means of filing and scanning, Controlling of Chep pallets and crates, assisting with overall function – specific to Beverages.
Minimum Requirements
Minimum qualification and experience requirements.
Minimum 1 year experience in accounting or administatice field preferably using SAP
Matric
Mathemetics HG
Accounting
Knowledge
SAP system experience- preferred
Excel experince
Knowldge of Pallet management, purchase orders and reconciliation
Skils
Verbal and written communication
Com[uter literacy ( MS Office skills- Word, Excel, and Outlook)
Logical thinking
Analytical thinking
Numeracy
Duties & Responsibilities
PALLETS – & CRATES CONTROL Includes
but are not limited to:
Daily redeems of crates and pallets on SAP,CHEP and CLOVER SYSTEM
Balancing Pallets on SAP to CHEP, including SOH & Pallets and in transit
Balancing of Clover crates on SAP to CLOVER SYSTEM including SOH and in transit
Balancing of Mageu crates on SAP to SOH and in transit
Ensure completeness of pallet – and crates control
Resolving Customer queries on credits re. crates returned
Detailed variances & Unresolved queries to be investigated
Obtain daily and monthly pallet & crates counts from Counters
Ensure that Goods issued & Goods returned are correctly captured
Weekly pallet recon (MCC vs EDI vs MB51) + daily risk report with no old outstanding items – daily balances to be kept to a minimum
Weekly: Clover crates report to be compared to SAP – MB51 listing
Weekly crates order
Weekly and Monthly pallet and crates recons: To be signed off by SC and to be shared with Mangement
TRIP RECON
OTHER OPPORTUNITIES:
Control of TRip reconciliation process:
Scanning: Ensure that no outstanding pod’s older than 3 working days. Scanning done on a daily basis after reconciliation
Sanning report: Feedback on a daily basis on outstanding items to Admin Controller
Unsigned documents: Daily checks done to ensure all documents are signed on ZSDTR11
Unreconciled shipments: Daily checks done
Unreconciled shipment report: Feedback on a daily basis on outstanding items to Admin Controller
Filing to be done on a daily basis
CREDITORS & PURCHASING:
Quotations: Create Workflows for approval
SAP orders: Creating orders for approval
Follow up on outstanding workflow approval
Follow up on outstanding order approval
Follow up on outstanding invoices
Daily Vector Logistics workflows for approval – Consumer Vendors ( orders and GRV’s done by Consumer
Monthly Creditors recons: Obtain statements from Suppliers to complete recons
Creditors recons: Create workflow approval after AC has signed off
All monthly orders to be created on the last day of a month for the following month to avoid retrospective orders
Send remittance advices to Suppliers
FIXED ASSETS & ADMINISTRATION:
Quarterly checks done, Assets report updated, printed and signed off by AC and LM
GENERAL LEDGER ADMINISTRATION:
Daily checks done on ALL Clover loads comparing SAP and Clover invoices: Check all stock quantities, pallet and crate quantities. Variances to be investigated and reported
Claims to be highlighted and send to WH Shift Controllers for investigation and approval
Effective Teamwork and Self-Management:
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
Participate in regular performance appraisals and ensure that own targets and goals are clear and achievables
KPI’s
Effectiveness of Pallet – and Crate recon
Effectiveness of general ledger admninstration
Effectiveness fixed asset administration
Effectiveness fixed asset within 48 hours
Effectiveness of Trip Recon
Effectiveness of Scanning and Filing