Secretary Jobs (Centurion) – Administrative Assistant Opportunity

Reference Number: 429SEC04
Date Posted: 27 February 2025

Are you an organized and detail-oriented professional looking for a rewarding administrative role? We are searching for a proactive Administrative Assistant/Secretary to provide essential support to two General Managers, handling a variety of organizational, clerical, and administrative responsibilities.
This is a fantastic opportunity to join a well-established company with over a century of industry presence. Our organization values its employees, fostering a culture of growth and excellence while offering a competitive salary package.

Key Responsibilities:

• Manage incoming mail (physical and digital), ensuring that crucial communications reach the General Managers promptly.
• Assist in preparing reports, presentations, and key business documents for meetings, executive discussions, and conferences.
• Review and proofread all materials for grammar, accuracy, and professionalism before submission.
• Maintain and coordinate the General Managers’ calendars, scheduling meetings, appointments, and ensuring optimal time management.

• Handle all travel arrangements, including booking flights, accommodations, transport, and compiling detailed travel itineraries.
• Prepare meeting materials, including agendas, schedules, and required documentation to ensure smooth business operations.
• Organize and manage meetings, including setting up venues, arranging catering, and sending out invitations.
• Assist in creating presentations, reports, and visual aids for executive and board meetings.
• Professionally welcome visitors, ensuring they are properly guided and attended to.
• Answer and manage phone calls, directing inquiries efficiently and ensuring accurate message relay.
• Maintain and organize both electronic and physical filing systems for easy document retrieval.
• Monitor office supply levels, anticipate needs, and place timely orders to keep operations running smoothly.
• Handle confidential information with discretion and ensure sensitive data is securely managed.

Job Requirements:

• Grade 12 (Matric) qualification
• Secretarial Certificate or relevant qualification
• Minimum of 3 years of experience in a secretarial or administrative role
• Strong organizational and administrative skills
• Proficiency in office equipment and software (spreadsheets, word processing, database management)
• Excellent communication and interpersonal skills
• Professional and friendly demeanor when engaging with internal and external stakeholders

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How to Apply

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