South African Police Service:Administration Clerk 

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POST: Administration Clerk 

LOCATION: Office of the Divisional Commissioner: Visible Policing and Operations, Head Office, Pretoria 

LEVEL OF REMUNERATION R216 417 per annum 

REFERENCES: VPO E4/2024 (1 post)  

Requirements:   

• Applicants must display competency in the post-specific functions of the post;   
• Be in possession of a Senior Certificate (Grade 12) or NQF Level 4 or higher;   
• Be proficient in at least two official languages, of which one must be English;   
• Competency in MS Word, Excel and Power Point and relevant courses will serve as an added advantage;   
• Must not have a criminal record or pending criminal/departmental cases;  
• Be willing to work under pressure as well as extended hours;   
• Be a South African Citizen. 

Core Functions:   

• Type reports, letters, memorandums and monitor flow of documents to the office of the Divisional Commissioner;   
• Keep records of collected documents for the office of the Divisional Commissioner;   Scrutinize and capturing of all incoming and outgoing correspondence for the office of the Divisional Commissioner;   
• Complete and submit monthly vehicle returns;   Assist with secretarial and administrative support functions;   
• Assist to manage the diary, receive and host visitors of the Divisional Commissioner;   Assist in arranging travelling and subsistence allowance for the Divisional Commissioner;   Effective administration of a bring forward system.  

General:  

• Only the official application form (available on the SAPS website (www.saps.gov.za) and at SAPS Police Stations) will be accepted. 
• The Z83 previously utilized will no longer be accepted.  
• All instructions on the application form must be adhered to.  
• Failure to do so may result in the rejection of the application.  
• The post particulars and reference number of the post must be correctly specified on the application form.    
• A comprehensive Curriculum Vitae as well as copies of an applicant’s ID,   
• Senior Certificate and all educational qualifications obtained, service certificates of previous employers stating the occupation and proof of relevant  experience in the field of the post and motor vehicle driver’s license (where required) must be submitted together with the application form.  
• The copies do not have to be certified and original documentation must be produced during the selection process as requested.   
• Qualifications and driver’s licenses submitted will be subjected to verification checking with the relevant institutions.  
• The South African Police Service will verify the residential address of applicants and conduct reference checks.  
• Appointments will be made in terms of the Public Service Act, 1994 (Act No 103 of 1994) as applicable to the post environment.  
• Applications must be mailed timeously. Late applications will not be accepted or considered.  
• The closing date for applications is 13 December 2024.  
• If a candidate is short-listed, it can be expected of him/her to undergo a personal interview as well as a practical assessment.  
• Reference checking will be conducted on all short listed applicants.   Short-listed candidates for appointment to certain identified posts, will be vetted in terms of the Criminal Law (Sexual Offences and Related Matters) Amendment Act, 2007 (Act No 32 of 2007) and the Children’s Act, 2005 (Act No 38 of 2005).  
• A candidate, whose particulars appear in either the National Register for Sex Offenders or Part B of the Child Protection Register, will be disqualified from appointment to that post.
• Candidates are expected to disclose if he / she is a respondent in an interim or final protection order in terms of the Domestic Violence Act, 1998 (Act 116 of 1998) or Protection from Harassment Act, 2011 (Act No 17 of 2011), and may be disqualified from appointment to the post.  
• Criminal Law (Forensic Procedures) Amendment Act, Act 37 of 2013 requires that all new appointments in the South African Police Service as from 31 January 2015 provide a buccal (inside cheek) sample in order to determine their forensic DNA profile.
• The forensic DNA profile derived from the sample will be loaded to the Elimination Index of the National Forensic DNA Database.  
• All short-listed candidates will be subjected to fingerprint screening.  Correspondence will be conducted with successful candidates only. If you have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful.  
• The South African Police Service is under no obligation to fill a post after the advertisement thereof.  
• The SAPS application forms can be obtained from any SAPS Recruitment Office within the South African Police Service.  

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How to Apply 

Applications can be forwarded to the following addresses:

Hand delivered applications:  

540 Pretorius Street,  Arcadia, Pretoria, 0007   

Posted applications:  

Private Bag x 12,  Arcadia,  0007   

Enquiries can be directed to the following members: LT Col Nukeri / Capt Ramokgopa / PO Ngobeni / PO Rambau at Tel No: (012) 421 8435 / (012) 421 8147 / (012) 421 8033  -3-