Job Opportunity: Admin Clerk at Bidvest International Logistics
Table of Contents
Position Details
• Job Title: Admin Clerk
• Department: Warehousing
• Location: Elandshaven, Germiston, Gauteng, South Africa
• Job Type: Permanent
• Application Deadline: 7 April 2025
• Reference Number: BIL250328-1
• Reporting To: Operations Supervisor
Job Overview
Bidvest International Logistics is searching for a dynamic and detail-oriented Admin Clerk to join its warehousing team. The ideal candidate will possess a strong understanding of warehouse administrative functions, including invoice processing, inventory control, and warehouse management system (WMS) usage. A keen eye for detail and familiarity with picking instructions will be essential for success in this role.
Qualifications & Experience
• Education: Matric (Grade 12)
• Experience: Minimum of 3 years in warehouse administration
• Technical Skills: Proficiency in WMS and inventory management
Key Responsibilities
1. Stock & Inventory Management
• Accurately capture all incoming cargo and cross-check delivery notes with tally sheets.
• Report any discrepancies to the Supervisor and Stock Controller.
• Input and maintain records in both BIL and client systems to ensure stock accuracy.
• Reconcile theoretical and physical stock counts, reporting any inconsistencies.
• Notify the Supervisor of any damages, expired stock, or stock shortages.
• Provide timely picking instructions for seamless order fulfillment.
• Verify picking instructions before invoicing to ensure correct dispatch.
• Maintain and organize proof of delivery (POD) records for easy access and reference.
2. Order Processing & Distribution Management
• Release and capture orders in BIL and client systems to ensure smooth processing.
• Coordinate warehouse picking operations and generate invoices.
• Capture stock receipts, ensuring accurate data entry.
• Process returned goods efficiently, ensuring correct return codes are recorded.
• Maintain organized documentation for both incoming and outgoing shipments.
• Compile reports and spreadsheets for management and clients as needed.
• Assist with client charge-out processes and follow up on outstanding invoices.
3. Process Improvement & Project Assistance
• Contribute to the enhancement of administrative systems to optimize efficiency within BIL and for clients.
4. Communication & Coordination
• Liaise with third-party logistics providers regarding stock movement and issue resolution.
• Communicate with sales agents, warehouse teams, and clients to facilitate smooth operations.
• Ensure adherence to all BIL policies and procedures.
5. General Duties & Compliance
• Meet all deadlines as per client agreements.
• Maintain a clean and safe workstation while ensuring compliance with health and safety regulations.
• Fulfill all Safety, Health, and Environmental (SHE) responsibilities as required.
Skills & Competencies Required
• Computer Proficiency: Microsoft Office Suite, particularly Excel
• Attention to Detail: Ensuring accuracy in documentation and stock records
• Customer Focus: Strong problem-solving and communication skills to handle client queries
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How to Apply
Click here to submit your application before the closing date of 7 April 2025.
Join Bidvest International Logistics and become a valuable part of a leading supply chain and warehousing team!
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