Administrative Assistant – Payroll Filing (Ref: FINA19160)

Location: City of Ekurhuleni, Gauteng, South Africa
Salary Range: R260,244 – R356,928 per annum (basic salary, excluding benefits)
Job Type: Permanent, Full-Time

Are you an organized, detail-driven professional with a passion for administrative excellence? The City of Ekurhuleni is on the lookout for a dedicated Administrative Assistant to join our Payroll Filing team. In this crucial role, you’ll support our Pay Offices by managing essential payroll documentation and ensuring that administrative processes run smoothly and efficiently.

This is more than just an administrative job—it’s an opportunity to be a trusted contributor to the payroll function of one of South Africa’s largest and most dynamic municipalities. Your work will play a vital part in supporting our staff and helping us deliver outstanding service to the people of Ekurhuleni.

Minimum Requirements to Apply:

Administrative Assistant

• A Senior Certificate (Grade 12) or a relevant equivalent qualification at NQF Level 4

• 2 to 5 years of experience in a payroll or financial administration environment

• Strong understanding of administrative processes, especially in record management and document control

• Proficiency in standard office software and experience with filing systems, both physical and digital

What You’ll Be Doing:

Administrative Assistant

As an Administrative Assistant in the Payroll Filing team, your responsibilities will include:
• Delivering efficient administrative and clerical support to ensure payroll documents are correctly filed, archived, and accessible as needed

• Maintaining and improving municipal systems and procedures for accurate and secure record keeping within the salary administration office

• Creating, managing, and updating employee payroll files while ensuring all required documentation is up-to-date and stored in compliance with regulations

• Preparing salary administration documents for processing, filing, and auditing

• Collaborating with payroll administrators and supporting them in their daily duties, including frontline counter services and employee interactions

• Responding to employee inquiries and resolving payroll-related queries with professionalism and excellent customer service

• Upholding municipal policies related to data security, privacy, and safe document handling

Why Join the City of Ekurhuleni?

Working with the City of Ekurhuleni means becoming part of a professional environment committed to public service excellence. As an Administrative Assistant, you’ll play a hands-on role in supporting staff and operations that make a real difference in our communities.

Here’s what we offer:

• Competitive salary and a comprehensive benefits package

• Stable, full-time employment with growth potential

• A supportive and collaborative team culture

• Opportunities for personal and professional development within the public sector

• The chance to work in a municipality known for its progressive approach and service delivery innovation

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Application Notes:

Interested candidates should apply online via the official application link provided below.
Important: Applicants may be requested to submit proof of their NQF level to validate qualifications.
If you do not receive feedback within six (6) weeks after the application closing date, please consider your application unsuccessful. However, your profile may be kept on record for future consideration should a suitable opportunity arise.
The City of Ekurhuleni is committed to the principles of the Employment Equity Act. We reserve the right to fill this position, not fill it, or appoint someone at a later date.

Ready to Apply?

[Click here to submit your application online]

Take the next step in your administrative career and be part of something that matters. Join the City of Ekurhuleni and help us keep our payroll systems running efficiently and ethically, every single day.

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