Administrative Assistant at SITA
Table of Contents
Location: Pretoria, Gauteng
Reference No.: VAC000356/26
Job Level: B5
Salary Range: R220,972 – R331,457 per annum
Reports To: Senior Manager: Professional Technical Audit Services
Division: Internal Audit
Department: Professional Technical Audit Services
Position Type: Permanent (Open to internal and external applicants)
Office Location: SITA Erasmuskloof
Position Overview
SITA is on the lookout for capable and motivated candidates to join their team as an Administrative Assistant. The role involves delivering comprehensive administrative support to the sub-department, ensuring smooth operations and seamless corporate support throughout the unit. Responsibilities will include compiling reports, managing information flow, handling clerical tasks such as preparing communications, welcoming visitors, coordinating conference calls, and organizing meetings.
Key Duties and Responsibilities
• Log and manage incoming and outgoing correspondence for efficient record-keeping within the department.
• Draft and distribute minutes, presentations, and office communications to keep all stakeholders informed.
• Perform a range of general administrative and office support functions.
• Coordinate logistics for departmental meetings and work sessions, including scheduling and venue arrangements.
• Manage travel bookings, including accommodation and flights, in line with SITA’s travel guidelines.
• Assist in managing the departmental budget.
• Ensure all documents submitted for management approval meet organizational quality standards.
Minimum Qualifications and Experience Required
• Senior Certificate (Grade 12) at NQF Level 4, along with a recognised short course (less than a year) at NQF Level 4.
• A certificate in MS Office would be an advantage.
• 1–2 years of relevant experience in administration.
Required Knowledge and Skills
• Familiarity with administrative practices, records handling, and organisational methods.
• Basic understanding of bookkeeping principles.
• Proficiency in computer use and office management tools.
• Capable of operating standard office equipment efficiently.
• Strong ability to follow both verbal and written instructions.
• Skilled in business and report writing, with an aptitude for statistical reporting.
Preferred Experience
• Previous experience supporting executives or senior managers in legal or audit environments is advantageous.
• Background in an audit or law firm will be beneficial.
Application Process
Deadline for applications: 08 April 2025
To apply, visit the e-Government Portal: www.eservices.gov.za and follow these steps:
• Register using your ID and personal details.
• Enter the one-time pin to complete your registration.
• Log in with your username and password.
• Navigate to “Employment & Labour.”
• Select “Recruitment Citizen” to create or update your profile, browse available positions, and submit your application.
For those already registered on the portal:
• Go to www.eservices.gov.za.
• Click on “Employment & Labour.”
• Select “Recruitment Citizen.”
• Log in and update your profile, browse listings, and apply.
Important Notes
• SITA is committed to Employment Equity. Appointments will be made in alignment with the Employment Equity Plan.
• Only shortlisted candidates will be contacted.
• If you do not receive feedback within two months after the closing date, please consider your application unsuccessful.
• Late applications will not be accepted.
• Clearly reference the job reference number when applying.
• Candidates with foreign qualifications must have them evaluated by SAQA.
• SITA reserves the right not to fill this position.
• Appointment will depend on positive security clearance, signed performance agreements, verification of qualifications, and reference checks.
• Applications submitted by recruitment agencies will not be considered.
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