Anizio Medical: Administrative Assistant /Administrator | Remote (work from home) SA
About Inizio Medical
Inizio Medical is a group of Medical Communications agencies. We partner with pharmaceutical companies to educate healthcare professionals and patients about new healthcare treatments.
Together with our family of agencies, we create life changing solutions that achieve new realities for our clients.
About allegro
allegro. is an award-winning resourcing and accelerated development model that provides structured, personalised career development from entry-level through to senior positions across Inizio Medical.
The allegro. team is part of Inizio Medical and is responsible for:
- Recruiting a diverse group of the best entry-level people available to resource and shape the future of our business
- Training and mentoring of Associate Medical Writers and Associate Account Executives across Inizio Medical
- Providing structured career development pathways and technical skills training to support mid-level staff progressing toward leadership roles
- Marketing the model to build our brand in a crowded market and demonstrate the heritage, scale and power of the model to differentiate us from any others in the industry
So, what’s the role?
As a Project Assistant for the allegro. Team at Inizio Medical, you will provide high level and proactive administrative support to a Team with responsibility for recruitment and accelerated professional development across the Medical division. Your day-to-day role will be to co-ordinate internal meetings, track finances, organise assessment centres and other recruitment events, co-ordinate training, as well as support with expenses and travel itineraries. You will help to ensure that the Team deliver their objectives linked to the recruitment, training and professional development of agency staff.
You will also support our scientific team in South Africa with: EEA obligations (scheduling quarterly meetings, reporting, following up on actions); coordinating social events for the team in three key locations (Cape Town, Johannesburg, Durban); managing office space and usage and dealing with queries from team members; organising monthly and quarterly team meetings, supporting with agenda development and taking notes; running regular reports and proactively identifying trends (staff turnover, promotion stats, etc.); supporting with onboarding of new recruits; and organising travel and meeting logistics for team get-togethers and trips.
Project management and HR administration for our international teams (outside of South Africa) is also part of the role.
Who is the ideal candidate?
Our team is passionate about our work, and we value teamwork, enthusiasm and integrity above everything else. We pride ourselves in delivering an excellent service to the business. As such, you should have a proven track record of project coordination within a team environment.
Desired Skills and Experience:
- Project management experience
- A working knowledge of Microsoft Office applications
- A proactive approach towards meeting deadlines
- Highly organised with the ability to multitask
- A confident team player who can work using their own initiative
- A sense of fun and a ‘can do’ attitude
- Proactive and service-orientated
- Demonstrate maturity and professionalism
- Ability to develop relationships with internal ‘clients’
- Effective management of own time, workload and priorities
- Good negotiation skills (external suppliers and with internal ‘clients’)
- Decisive
- Enthusiastic and hard-working
- Flexible approach
Don’t meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.