Vacancies:Office Administrators x5 at City of Tshwane
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The City of Tshwane is inviting qualified candidates to apply for the position of Office Assistant. As a key administrative role within the municipality, the Office Assistant will provide essential support to various departments and contribute to the smooth operation of the city’s services.
Key Responsibilities:
The successful candidate will be responsible for performing various administrative duties, including but not limited to:
1. General Office Administration:
– Managing day-to-day office operations such as filing, photocopying, scanning, and record-keeping.
– Ensuring that the office environment remains organized and presentable.
2. Reception and Communication:
– Answering phone calls and responding to emails and inquiries in a professional manner.
– Welcoming visitors and directing them to the appropriate departments.
3. Clerical Support:
– Assisting with document preparation, editing, and formatting.
– Distributing incoming mail and dispatching outgoing correspondence.
4. Scheduling and Meeting Coordination:
– Managing office calendars, scheduling appointments, and arranging meetings.
– Taking minutes during meetings and preparing meeting agendas.
5. Data Entry and Database Management:
– Entering data into the municipal database and ensuring the accuracy of information.
– Maintaining and updating office records and logs as required.
6. Supplies Management:
– Monitoring office supplies and equipment, ensuring timely procurement.
– Coordinating with suppliers to maintain stock levels.
7. Support for Events:
– Assisting in the preparation and execution of official events or workshops hosted by the city.
OTHER OPPORTUNITIES:
Requirements:
To be considered for the Office Assistant position, candidates must meet the following requirements:
1. Educational Qualifications:
– A minimum of a Grade 12 / Matriccertificate is required.
– Further education in office management, administration, or a related field will be an added advantage.
2. Work Experience:
– At least **1-2 years of relevant experience in an administrative or office support role.
– Experience in government or municipal office settings is a plus.
3. Skills and Competencies:
– Excellent communication skills: both verbal and written.
– Strong organizational skills with attention to detail.
– Proficiency in MS Office Suite (Word, Excel, Outlook, and PowerPoint).
– Time management: ability to multitask and meet deadlines.
– Interpersonal skills: must be professional, approachable, and have a customer-focused attitude.
4. Additional Requirements:
– Ability to work independently and as part of a team.
– Familiarity with office equipment such as copiers, printers, and scanners.
– Problem-solving skills and the ability to handle confidential information with discretion.
Benefits:
– Competitive salary package, including medical aid, pension fund, and leave benefits.
– Opportunities for growth within the municipal structure.
– Professional development and training programs.
How to Apply:
Interested candidates should submit their CV at City of Tshwane careers portal
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The City of Tshwane is an equal opportunity employer, and all applications will be treated with fairness. Women, persons with disabilities, and individuals from historically disadvantaged communities are encouraged to
This is a fantastic opportunity to contribute to the effective administration of South Africa’s capital city while gaining valuable experience in a dynamic work environment. If you are an organized, motivated individual looking to make a difference, we encourage you to apply!